A formal letter is one thing that every organization will ask for any purpose. Here, we will be discussing how a student should write a formal letter. Letter writing, both informal and formal should be taught to students at a young age so that they don’t have to depend on anyone else for writing a letter when needed.
Important Elements in a Formal Letter
There are some essential inputs to be given in a formal letter by the person writing the letter. It doesn’t matter to whom we write the letter to, these key elements should be present in any formal letter, whether you are writing it to a bank manager, an editor, your principal or even the mayor.
The sender’s address:
The address of the sender is essential in a formal letter. The person reading the letter should know who has written the letter. This element should be included both in formal and in informal letters. The recipient will first check for the source of the letter before going to the contents. You can include your contact number and email address if available.
The recipient’s address:
The address of the person to whom you are writing the letter should also be included in the letter. Suppose you are writing a letter to a bank manager, there are many more people working in a bank. The person delivering the letter should know the recipient to whom it is addressed.
The Date is another important element in a formal letter. Formal letters are written to serve some purpose. So, the time when it is needed should be mentioned in the letter. The person reading your letter should know when you have written the letter so that he can allocate his time properly. If the letter has taken some time to reach him, he can consider the letter as urgent.
In a formal letter, it is advisable to greet the recipient as “Sir/ Ma’am” or “Respected Sir/ Ma’am”.
The subject in the formal letter is similar to the heading of a paragraph. You mention the reason for writing the letter in the subject. The subject should be short and precise. The person should get an idea of your problem by reading the subject. You can get to the details in the body of the letter.
Body of the letter:
Usually, the body of the letter has 3 paragraphs. The first paragraph will include the problem you are facing. The second paragraph will be the help you are expecting from the person to whom you have written the letter. The third paragraph will be requesting him/ her to do the needful.
You should end your formal letter with “Yours faithfully” or “Yours sincerely”. This should be followed by your signature.
Formal Letter Formats
- From Address
- To Address
- Closing & Signature
Check out Formal Letters writing Example and Sample:
Formal Letter Format
Formal Letter Format for School and College
Formal Letter to School Principal from Student
Now you have an idea to write a formal letter. Always use a formal tone and avoid any slang in a formal letter.